Worry-Free Logistics for Your Museum Display Cabinets

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You've invested a lot of time and effort in planning your new exhibition. You've worked closely with designers and curators, thinking through every detail to create the perfect museum display cases. These structures will not only protect important artifacts but also make the whole experience better for visitors. The designs are set, and production is moving forward. Now, a crucial question comes up: How do these big, beautiful, and delicate showcases get from our factory in China, to your museum, possibly on the other side of the globe, and arrive in perfect condition?

For many procurement managers and museum staff, dealing with international shipping can feel overwhelming. It's normal to worry about damage, delays at customs, and tricky installation. That’s why we’ve put together this guide to how we handle the logistics of getting display cabinets to you.

At Boxin, we don’t see logistics as just the final step. It’s part of how we keep our promise to you. This guide will show you our careful process, from creating special packaging to providing top-notch installation. We’ll explain how we reduce risks to make sure your display cases arrive safely and look exactly as you imagined.

Phase 1: Protecting Your Investment with Smart Packaging

A smooth delivery starts long before a showcase is put on a truck. It begins with a carefully considered approach to packaging, led by our engineering team. We know that every display case is different in size, materials, and what might damage it. So, a standard, one-size-fits-all solution just won’t work.

Custom Crating: Like Armor for Your Display Case

Each display case gets its own custom-built wooden crate. These aren’t just simple boxes. They’re carefully designed containers made to give the best possible protection.

Strong Build: We build each crate using strong, high-quality wood or plywood. This makes sure it can handle the pressures of being stacked and moved.
Following International Rules: For all shipments going outside of China, our wooden crates are treated with heat or fumigation following the ISPM 15 standard. This is important to avoid delays at customs and comply with global rules about plant health. Each crate gets an official stamp, which guarantees it can pass through borders without problems.
Perfect Fit: The crate is made to the exact size of the showcase. This keeps the display case from moving around inside, which is a main cause of damage during shipping.
Damage Control: We also use reinforced edges, corners, and hinges. This gives extra defense at vulnerable spots.

Multi-Layered Shock Absorption: A Soft Barrier

Inside the strong wooden crate, we add layers of special materials for even more protection. We use a combination of materials to guard against scratches, vibration, and impacts.

Initial Wrap (EPE Foam): We first wrap the display case’s surfaces, especially the glass and metal parts, in a soft EPE (Expanded Polyethylene) foam film. This stops scuffs and scratches.
Corner & Edge Guards: We put high-density foam or custom-made corner protectors on all the edges that could be damaged easily. These protectors absorb the force of any accidental bumps.
Filling Empty Space: We use high-density foam blocks inside the crate to hold the showcase in place so it doesn't move. This internal bracing is really important for protecting big glass panels from the small vibrations that happen during shipping by sea or road.
Keeping Out Moisture: To protect against changes in moisture during long trips by sea, we usually wrap the whole display case in a plastic vapor barrier.

Phase 2: Shipping Around the World with Care

Once the packaging is done, the next step is moving your display cases across the world. We have built strong relationships with a network of reliable international shipping companies who know how to handle valuable, oversized items.

Choosing the Right Shipping Method: Sea or Air?

Deciding between shipping by sea and air depends on when you need the display cases, your budget, and the size of your order. We can give you advice to help you make the right choice.

Shipping Method	Best For	Key Reasons	Things to Keep in Mind
Sea Freight	Big projects, lots of display cases, when you’re trying to save money	Cheaper, can handle a lot of cargo	Takes longer
Air Freight	Urgent deadlines, single valuable display cases, when time is important	Very fast, more secure. Useful if showcases are needed urgently for an event or exhibition opening.	Costs more. It's also not suitable for very large or heavy display cases due to aircraft limitations.

Paperwork and Customs: We’re Here to Help

International shipping means a lot of paperwork. Even a small mistake can cause expensive delays at the port. Our shipping team takes care of this whole process carefully, preparing all the necessary documents, like:

Commercial Invoice
Detailed Packing List
Bill of Lading (for sea) or Air Waybill (for air)
Certificate of Origin
Any other import documents needed for your country

We work directly with customs agents to make sure all the documents are correct and submitted on time. This helps the clearance process go as smoothly as possible for you. (If you want to know more about international trade rules, organizations like the World Trade Organization (WTO) have lots of information.)

Phase 3: The Last Step and Perfect Installation

The delivery isn’t complete when the ship arrives. The final mile—getting the display cases from the port to your museum—and the installation are where careful planning is most important.

From Port to Your Place: Careful Delivery

We arrange special local delivery services that understand how to handle delicate items. This often means using trucks with air-ride suspension to reduce vibrations and making sure the delivery team knows how to move large crates into your building safely. We plan the delivery route, check for any problems with getting to your site, and schedule a time that works best for you.

Installing the Display Cases: Our Team or Yours

Even a well-made display case needs to be installed correctly to work as it should. We offer different options to make sure the setup goes perfectly.

Option A: Boxin’s Installation Team: For big, complicated projects or display cases with lights and climate control systems, we can send our own team of experienced technicians. They will take care of everything, from unpacking and assembling the cases to leveling them, testing the systems, and giving them a final polish.
Option B: Remote Support: If you have a local team you trust to do the installation, we can still provide support. We can give you detailed assembly manuals, video guides, and live video calls with our engineers who can help your team with any problems.

We provide maintenance and care recommendations to extend the life and preserve the appearance of your display cases. This includes guidance on cleaning, climate control settings, and periodic inspections.

Your Partner from Start to Finish

Choosing a display case maker from another country is a big decision that requires trust. That trust is about more than just the product itself. It’s about knowing the whole process will be reliable. From the moment you approve a design to the moment your curator puts the first object inside, we are here to help you.

This guide shows how committed we are to making that partnership work. We have successfully delivered and installed our display cases in important museums around the world. We do this by treating shipping with the same care and expertise that we use in our manufacturing.

Are you planning a new exhibition? Let’s talk about how we can make your vision a reality, no matter where you are located. Get in touch with our international project specialists today to discuss your project and get a simple, stress-free shipping plan.